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Assistant Project Manager

Newport Beach, CA 92660

Posted: 09/15/2025 Employment Type: Direct Industry: Construction Job Number: 85932

Job Description

About the Company
This role is with a well-established and fast-growing construction consulting and advisory firm recognized for its expertise in land development, infrastructure improvements, and large-scale planning projects. The company combines the track record of a respected industry leader with the forward-looking vision of a national development group. Employees benefit from strong leadership, a collaborative culture, and the opportunity to work on diverse, high-impact projects that shape communities.

Job Description
The Assistant Project Manager (APM) supports the Project Manager in planning, implementing, and tracking projects to deliver high-quality results that exceed client expectations. The APM oversees day-to-day functions of small-scale projects in partnership with the Project Manager or Sr. Project Manager and collaborates with the construction management team, field engineers, and consultants.

Key Responsibilities
Project Coordination
  • Assist in planning and scheduling project activities.
  • Monitor progress and ensure milestones are met.
  • Manage flow of project documents including contracts, proposals, change orders, invoices, COIs, drawings, and reports.
  • Develop bid packages and assist with drafting/reviewing contracts.
  • Create and track project budgets, cash flows, and schedules.
  • Coordinate receipt of proposals, drawings, and reports.
  • Support project closeout including collection of warranties, lien waivers, and O&M manuals.
Reporting & Communication
  • Provide regular updates to the Project Manager.
  • Communicate with stakeholders regarding project requirements and progress.
  • Schedule and attend all project, design, and construction meetings.
  • Track and report on budgets, schedules, and resources.
Risk Management
  • Identify risks and propose solutions.
  • Ensure compliance with policies and regulations.
Administrative Support
  • Prepare invoices, estimates, and budgets.
  • Maintain organized project documentation.
  • Draft meeting agendas and minutes.
  • Research information for decision-making.
Specialty Areas (as applicable)
  • Dry Utility Consulting & Coordination: site visits, utility agency coordination, service terminations, feasibility studies, cost estimates, and project summary reports.
  • Forward Planning and Entitlements.
  • HOA, DRE, and Community Planning support.
Working Conditions
  • Office-based with occasional site visits requiring PPE (hard hat, vest, closed-toe shoes).
  • Domestic and international travel up to 10%.
  • Ability to lift up to 20 lbs.

Job Requirements

Education & Certifications
  • High school diploma or equivalent required.
  • Bachelor's degree in Construction Management, Engineering, or related field preferred.
  • Professional certifications (CCM, CAPM, PgMP, AIA, PE, LEED, CPE, CEP, CCP, PSP, CMIT, MRICS) preferred.
  • OSHA 10 (or higher) certification required.
Experience & Skills
  • Minimum 3 years' experience in construction management, engineering, or related field preferred.
  • General knowledge of engineering construction.
  • Ability to review drawings/specifications and identify long-lead/critical path items.
  • Proven experience managing small to mid-size projects under supervision.
  • Strong analytical and problem-solving skills.
  • Proficiency in Microsoft Excel, Word, project management software, and Bluebeam Revu.
Success Factors
  • Accountability to team and project goals.
  • Strong communication and collaboration skills.
  • Ability to multitask and adapt in a fast-paced environment.
  • Commitment to continuous professional development.
  • Capable of working independently and with a team.
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About Newport Beach, CA

Ready to take your career to new heights? Explore job opportunities in and around Newport Beach, California! Nestled along the stunning coastline of Orange County, this vibrant city offers a perfect blend of idyllic beaches, upscale shopping at Fashion Island, world-class dining at Balboa Bay Resort, and cultural experiences like art galleries at Laguna Beach and performances at Segerstrom Center for the Arts. Known for its luxurious atmosphere, Newport Beach also provides ample growth opportunities in industries such as technology, healthcare, and tourism. Don't miss out on the chance to work where others vacation – start your job search in Newport Beach today!