This entry-level role is ideal for individuals looking to gain hands-on experience in a professional office environment. The Administrative Assistant will play a crucial role in maintaining efficient internal operations, onboarding support, scheduling coordination, and assisting with data entry tasks related to timekeeping and payroll.

Administrative Support

• Provide administrative support including document preparation, filing, digital recordkeeping, and scanning.
• Assist with onboarding documentation for new hires and internal candidates.
• Schedule meetings, coordinate calendars, and assist in setting up interviews and internal appointments.
• Respond to internal inquiries and maintain a high standard of professionalism and customer service.
• Support special administrative projects and collaborate with various internal departments.

Data Entry Support

• Transcribe employee timecard and payroll data into SmartSearch ATS and Excel-based tracking tools.
• Input and reconcile information from ADP, client-submitted timecards, and employee paystubs.
• Perform basic balancing and quality checks on timekeeping records to ensure accuracy and compliance.
• Help maintain compliance documentation for internal payroll tracking, including prevailing wage entries.
• Perform data entry for Prevailing Wage certified payroll.

Qualifications & Skills

• Exceptional attention to detail and accuracy in data entry and documentation.
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
• Clear, professional communication skills - both verbal and written.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and general computer literacy.
• Ability to handle confidential information with discretion and professionalism.
• Availability on Mondays for time-sensitive data processing is strongly preferred.
• Positive attitude, eagerness to learn, and a collaborative spirit.

Preferred Experience (Not Required)

• Previous office, administrative, or clerical experience 
• Familiarity with timekeeping/payroll platforms like ADP or applicant tracking systems such as SmartSearch.
• Experience in staffing, workforce development, or HR environments is a plus.
• Some basic accounting experience preferred.