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AP Specialist
Job Description
The Accounts Specialist is responsible for ensuring accurate and timely allocation of expenses, revenues, and intercompany transactions across affiliated companies. This role focuses on preparing detailed allocation schedules, maintaining compliance with internal accounting policies, and ensuring that all transactions are coded correctly to their designated General Ledger (GL) accounts. The Accounts Specialist plays a critical role in supporting consolidated financial reporting and maintaining data integrity across the organization.
Job Requirements
Responsibilities:
- Review, verify, and process vendor invoices, employee expense reports, and payment requests.`
- Prepare, review, and maintain allocation schedules for shared expenses, revenues, and intercompany charges across affiliated companies.
- Ensure all allocations are coded accurately to the correct GL accounts and cost centers.
- Match invoices with purchase orders and receipts (three-way matching) and resolve discrepancies.
- Enter and code invoices into the accounting system (e.g., Dynamics 365, SAGE or similar ERP system)
- Prepare and process weekly check runs, ACH, and wire transfers.
- Maintain vendor files and ensure all W-9 and tax documents are accurate and up to date.
- Reconcile accounts payable transactions and assist in month-end closing by preparing AP reports and accruals.
- Communicate with vendors and internal departments to resolve billing and payment issues.
- Ensure compliance with company policies and regulatory requirements.
- Assist with audits by providing documentation and reports as needed.
- Contribute to continuous process improvements in the AP function
Pay: $26 - $28/hr
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Discover exciting job opportunities in and around Fountain Valley, California! This vibrant city located in Orange County offers a perfect blend of urban amenities and natural beauty, making it an ideal place to grow your career. With proximity to popular attractions like Mile Square Regional Park, South Coast Plaza, and the Pacific Ocean's beaches, Fountain Valley provides a lively backdrop for your professional journey. Immerse yourself in the region's diverse art scene, savor delicious Vietnamese cuisine, catch a show at the Segerstrom Center for the Arts, or cheer on the Anaheim Ducks or Los Angeles Angels at nearby sports venues. Join us in Fountain Valley and experience a career path filled with endless possibilities and unforgettable moments! Apply now to kickstart your next adventure in this dynamic SoCal locale.