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Executive Administrator

Canoga Park, CA 91304

Posted: 01/25/2023 Employment Type: Contract Industry: Administration Job Number: 83878

Job Description

Top aerospace client is looking to add multiple Administrative Professionals to support their Engineering management team and staff at the Canoga Park, CA facility. 

Position provides overall administrative support to multiple Engineering managers across multiple disciplines, and their staff. 

Responsibilities include management of schedules, travel arrangements, meeting minutes and records preparation, special presentation preparation, coordination of special events and meetings, catering services and support of communications to executives and customers. 

Will also be responsible for the collection and reporting of organizational data/metrics, training coordination (course setup, administration, completion monitoring, reporting), and support to other special projects as needed.

Job Requirements

Assist on-boarding new hires
Capture and maintain lists
Maintain office supplies and consumables Maintain SharePoint Content Printing, and posting visual management tools Setup meetings, maintain meeting schedules & capture meeting minutes Update and maintain Metrics and records Coordinate Administrative requests for the group, Examples: IT tickets, office maintenance and repairs, fill out material/equipment requests
Strong administrative skills
Excellent organizational skills that allow you to keep an overview but without losing an eye for detail 
Computer skills in Microsoft suite of tools: Work, Outlook, Excel, PowerPoint
Advanced Computer skills with Microsoft Project, SharePoint & Excel.
A continuous improvement mindset

Requires a High School diploma or equivalent and three (3) years of experience in a directly related field, or an equivalent combination of education and experience. 
An Associate's degree and work experience within an engineering organization is preferred.
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